Summary
Environment
- Data Management System
- DMS
Solution
Data Management System
Instructions and Tutorials: 'How To'
Data and information governance is a cornerstone of the successful operation and management of an organization. Virginia Commonwealth University is committed to excellence in the management of data and information within the institution. VCU personnel need to understand the expectations related to the handling, storage, transmission, and use of data and information.
This system provides VCU personnel with guidance on the handling, transmission, and storage of information. This includes specific requirements related to handling various types of information, IT resources, and services. These University services assist with processing information, including specific precautions one should take in handling multiple types of information.
Additionally, this system provides a platform for data and information requesters to interact with designated Data Stewards. The features of this system help requesters in constructing formal data security plans that can be used as an addendum to project proposals, to assist the Data Stewards in communicating expectations, and to provide an understanding for users on how data and information are handled.
Access and User-defined roles:
- Standard Users - All current VCU Staff and Faculty will have access to the educational tool.
- Create Project - Create, manage, and review data security plans for projects with sensitive and regulated data elements.
- MBU Admin - Manage and review all the projects in your Business Unit
Access to System
The DMS can be accessed over the Internet and requires the use of your VCU-issued eID for authentication. To access DMS, go to https://dms.vcu.edu and login with your eID. If you have trouble accessing the system, please contact infosec@vcu.edu.
Instructions and Tutorials:
Below you find videos and text instructions on various operations within DMS. We recommend viewing the above introduction video if you are new to the system.
- How to use DMS as a Data Handling Guide
- How to Use the Catalogue
- How to Create a Project
- How to View a Project Plan
- How to Download a Security Plan
- How to Search for a DMS Project
- How to Create a Template Project
- How to Use a Template Project
- How to Reopen an Approved Project
- How to Link DMS Plan to VCU IRB System (VIRB)
Additional Information
Please contact us via email at infosec@vcu.edu or VCU IT Support Center at (804) 828-2227 or itsc@vcu.edu